Description
ABOUT BEDROCK
Bedrock is a full-service real estate firm specializing in innovative city building strategies. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $7.5 billion to acquire, develop and operate more than 140 properties in Detroit and Cleveland with landmark developments at the Hudson’s Site, Book Tower, City Modern, Tower City Center and the May Company Building.
Bedrock’s projects include new construction, adaptive reuse and a portfolio totaling more than 21 million square feet of office, retail, residential, industrial, hospitality and parking.
For additional information about Bedrock, please visit bedrockdetroit.com, bedrockdetroit.com/careers/, and engage with us on Facebook, Instagram, Twitter and LinkedIn.
POSITION DESCRIPTION
The Executive Assistant will work exclusively with Bedrock’s Senior Vice President, Business Development, Cleveland providing them additional executive administrative support. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This executive assistant position requires high-level administrative expertise with a willingness to pitch in and do what is needed in a dynamic and fast-paced environment.
ESSENTIAL FUNTIONS
Processes and organizes a high volume of internal and external communication which includes mail, email, and voicemail
Identifies priority communications, immediately alerting leader as necessary
Manages email by drafting responses on the leader’s behalf, clearing out unnecessary messages, and distributing them to other team members as necessary
Creates processes to increase efficiency
Coordinates logistics and prepares materials for meetings, calls, and events
Schedules and manages calendars
Creates high level Power Point presentations for leadership to utilize during internal and external meetings
Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts
Prepares travel arrangements, including the creation of itineraries, air, and hotel accommodations
Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership
Facilitates the accounting process by requesting purchase orders and trafficking invoices
Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like
Composes routine correspondence and schedules and coordinates team events
Records notes within meetings and communicates to the appropriate parties
Conducts research, compiles data, and prepares drafts for consideration by senior leaders
Acts as a liaison between their leader and common stakeholders
All other duties as assigned
POSITION REQUIREMENTS
Approximately 1-3 years in an Executive Assistant related role where one has been directly supporting executive level leaders (required)
Associates or bachelor’s and/or prior technical experience (preferred)
Professional level verbal and written communications skills
Strong proficiency in the Microsoft Office suite
POSITION QUALIFICATIONS
A proactive approach to problem-solving with strong decision-making skills
Ability to multi-task at an advanced level
Manage time effectively to ensure all work is completed timely and effectively
Able to perform tasks within established procedures
Ability to organize a daily workload by priorities
Focus on details to reduce errors and increase efficiency
Organize work to maximize productivity
Plan work projects to ensure efficiency
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.
Disclaimer
This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.
Bedrock is an equal-opportunity employer.