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Executive Assistant - Commercial Real Estate Leasing

  • Detroit, Michigan, United States of America
  • FullTime
a man and woman walking in front of a white board with sticky notes

Description

About Bedrock

Bedrock is a full-service real estate firm specializing in innovative city-building strategies, reaching far beyond the boundaries of bricks and mortar. Since its founding in 2011, Bedrock and its affiliates have invested and committed more than $6 billion to acquiring and developing more than 100 properties in Detroit and Cleveland, including landmark developments at the Hudson’s Site, Book Tower, City Modern and the May Company Building.

Bedrock’s portfolio totals more than 19 million square feet of office, retail, residential, industrial and hospitality space within new construction and adaptive reuse projects.

For more information on Bedrock’s projects, visit bedrockdetroit.com or engage with us on Facebook, Instagram, Twitter and LinkedIn.

Position Summary

The Executive Assistant will provide executive administrative support to Bedrock’s Senior Vice President, Leasing. Flexibility, a sense of urgency, attention to detail, and the ability to manage information at the highest level of confidentiality are critical success factors for this position. This executive assistant position requires high-level administrative expertise with a willingness to pitch in and do what is needed in a dynamic and fast-paced environment.

Essential Functions

  • Processes and organizes a high volume of internal and external communication which includes mail, email, and voicemail

  • Identifies priority communications, immediately alerting leader as necessary

  • Creates processes to increase efficiency

  • Coordinates logistics and prepares materials for meetings, calls, and events

  • Schedules and manages calendars

  • Creates high level Power Point presentations for leadership to utilize during internal and external meetings

  • Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts

  • Makes personal and business travel arrangements, including the creation of itineraries, air, and hotel accommodations

  • Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership

  • Facilitates the accounting process by requesting purchase orders and trafficking invoices

  • Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like

  • Composes routine correspondence and schedules and coordinates team events,

  • Records notes within meetings and communicates to the appropriate parties

  • Conducts research, compiles data, and prepares drafts for consideration by senior leaders

  • Acts as a liaison between their leader and common stakeholders

  • All other duties as assigned

Position Requirements

  • Approximately 3 or more years in an Executive Assistant related role where one has been directly supporting executive level leader(s).

  • A background in commercial real estate leasing (preferred)

  • Professional level verbal and written communications skills

  • Strong proficiency in the Microsoft Office suite

  • Experience utilizing Salesforce or similar CRM & contract management software systems (preferred)

  • Strong proficiency in reviewing and evaluating team budgets and related financial documents.

  • Associates or bachelor’s and/or prior technical experience (preferred)

Position Qualifications

  • Able to problem-solve at a basic level

  • Able to perform tasks within established procedures

  • Ability to organize a daily workload by priorities

  • Multi-task

  • Focus on details to reduce errors and increase efficiency

  • Organize work to maximize productivity

  • Plan work projects to ensure efficiency

  • A proactive approach to problem-solving with strong decision-making skills

  • Manage time effectively to ensure all work is completed timely and effectively

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities and may be modified periodically.

Disclaimer

This job description should not be construed as an exhaustive list of duties and responsibilities performed by persons assigned to this classification. It is not intended to limit or in any way modify the right of any supervisor or manager to assign, direct and control the work of employees under his/her supervision. All principal duties and responsibilities of this position are essential functions of the position. Job descriptions are reviewed on a regular basis and may be revised at any time. Revisions will be communicated to employees within the classification. This job description does not constitute a contract of employment; therefore, the company may exercise its employment-at-will rights at any time.

Bedrock is an equal-opportunity employer.

Rocket Mortgage, backed by Rocket Companies®, means more opportunities for you to carve your own career path forward. From our desire to revolutionize the way people get mortgages to addressing challenges big or small with outside-the-box solutions, we’re not your typical employer. We’ll provide you with everything you need to make sure you’re successful here. 

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